Security Policy for our Software Programs
Introduction
At TheFormTool, LLC we recognize that the confidentiality and security of your information are paramount. We are dedicated to providing secure, reliable, and transparent document assembly and automation software solutions for law firms, businesses, and other knowledge workers who require enhanced protection for their sensitive data. This policy outlines our approach to ensuring your information remains secure and under your control.
1. Data Confidentiality and Ownership
No External Communication: Our software is designed to operate without requiring an internet connection, ensuring that all data remains exclusively on your network and under your control.
No Data Sharing: Our software does not transmit, share, or communicate any data externally, including with our own company. This means that your information remains entirely private and is never accessed, stored, or reviewed by [Your Company Name] or any third-party service.
Customer Ownership of Data: We respect and acknowledge that all documents, data, and content created, stored, or used within our software belong exclusively to you, the customer. We do not retain, duplicate, or store any data generated or used by you.
2. Licensing and Software Usage
No Internet-Based Licensing: To maintain complete control and confidentiality, our software does not require any online communication for licensing or renewal. Licensing and renewals are managed locally, removing the risk of unauthorized access through online systems.
Per-Device Licensing: Each license is issued for a specific machine, providing flexibility while maintaining a high level of security for individual devices.
3. Storage of Documents and Internal Data
Directed Storage: Our software stores drafts, completed documents, and internal application data only in locations you specifically designate. This includes options for storage on local devices, office servers, remote servers, or virtual environments, per your preferences.
No Cloud Dependency: We do not require or promote cloud storage, giving you full control over the physical and virtual location of all files, data, and documents.
4. Customer Control and Security Measures
End-User Controlled Security Settings: We provide you with security settings that allow you to tailor the software’s access and storage protocols to meet your organization’s specific security requirements.
No Unauthorized Data Collection: Our software does not collect, monitor, or retain any personal, document, or usage data beyond what is explicitly required for local operation. We do not collect data for analytics, marketing, or product usage purposes.
5. Updates and Support
Manual Updates: Updates are managed manually, ensuring that no automatic software communication or downloads are made to your systems. You control the timing and implementation of all updates to maintain uninterrupted security.
Dedicated Support for Security Inquiries: Our support team is available to address any questions or concerns regarding the security of our products. We are committed to transparency and providing detailed information about the safeguards we have implemented.
6. Compliance with Industry Standards
We adhere to industry best practices and security guidelines to protect the integrity of our software. While our approach is tailored for heightened privacy and offline operation, we actively monitor evolving security standards and implement relevant safeguards.
7. User Responsibility
To maximize the security benefits of our software, we encourage all users to:
Use secure passwords and access controls for devices and servers where the software and associated data are stored.
Regularly back up important documents in secure, offline storage locations.
Adhere to any internal security policies your organization has in place regarding data confidentiality and storage.
8. Contact Information
For any questions, concerns, or additional information regarding our privacy and security policy, please contact our security assurance team at:
Email: service@theformtool.com
Mail: TheFormTool, LLC
5815 Lacey Blvd. SE #8626
Lacey, WA 98509
Conclusion
At TheFormTool, LLC we are committed to providing a secure, confidential, and private environment for your document assembly and automation needs. Our policy is to continuously protect your data by ensuring our software operates in a controlled, non-networked environment, meeting your security standards with full oversight and control.
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